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HAMILTON HIGH WEST BAND PARENTS CLUB
GENERAL BOARD MEETING MINUTES
March 3, 2008

President Joanne Devine called the meeting to order at 7:07PM.

 

INTRODUCTION OF OFFICERS

President Joanne Devine read off the roll call of officers of the Hamilton High West Band Parents Club.

MINUTES

Recording Secretary Frank Czepiga provided copies of the meeting minutes from the February 4, 2008 meeting for review and comment. After a brief period for review, the minutes were voted to be accepted with a correction to Mr. Rechtenwald and a band scholarship in his name.

CORRESPONDENCE

There were no correspondences to be read. Corresponding Secretary Joyce Gallo reported that a sympathy card was sent to the Menichelli family on behalf of the HHWBPC. Dana Menichelli is a senior band front member. Her mother recently passed away. President Joanne Devine also reported that flowers were sent to the Menichelli family from the HHWBPC for the viewing at St. Raphael's church.

COMMITTEE REPORTS

ROSA's RESTAURANT: Rosa 's donates a portion of their receipts to HHWBPC on the last TUESDAY of each month. Linda Giaquinto reported that Rosa 's again donated $200 back to the HHWBPC from February. The next date for this fundraiser is March 25, 2008 . Please support this “EASY” fundraiser.

SCOTTO's RESTAURANT: Scotto's donates 20% of all receipts to HHWBPC on the 2nd TUESDAY of each month. Joyce Gallo did not have the count for the month of February . This information will be supplied at a later date. The next date for this fundraiser is March 11, 2008. Please support this “EASY” fundraiser.

SUPER 50/50 TICKETS: Joanne Devine reported that a HHSW teacher, Mary Kanoc would help out with printing our Super 50/50 tickets. The paper has been ordered.

JAZZ FESTIVAL: Danielle Ingeri, chairperson for this event was absent, but Treasurer Barbara Venanzi reported that the Jazz Festival produced a profit of $2,255.13 including carryover from last year. The Jazz Festival took place on Friday, February 15, 2008. Ticket prices were $6 at the door. Student and senior prices were $3. Joanne Devine extended a heart-felt “Thank You” to all those volunteers that helped out on behalf of Danielle, to make the event successful.

PASTA DINNER: Linda Giaquinto, chairperson, announced that the Pasta Dinner is scheduled for the Friday night of the annual School Play, on March 14, 2008. We will get help from the Drama Club under Ms. Amy Collins and split the proceeds 50/50 with the Drama Club. Pasta dinner and the show will be $15. Pasta dinner by itself will be $8. Look to start at 4:00PM. Volunteers are needed. Please see Linda Giaquinto if you can volunteer.

Linda Giaquinto has scheduled a Pasta dinner committee meeting for Monday, March 10, 2008 at 6:30PM in Room 17 at HHSW, to discuss final details of the Pasta dinner. If you have volunteered to be on this committee, please make every effort to attend. All Drama Club member parents are cordially invited also.

GIFT AUCTION: MaryAnn Herncane, chairperson for the Gift Auction reported that she needs donations. She has sent out requests to an extensive list of potential donators and is awaiting word back . MaryAnn reported that she has placed posters in the local senior centers, ads in the local papers and advertised on Ch 78 on Hamilton Cablevision. If you need to contact MaryAnn, her email address is Mherncane@optonline.net .

The Gift Auction fundraiser date is May 3, 2008. If you can, please support this fundraiser and volunteer if you can.

END-OF-YEAR PICNIC: Danielle Ingeri, chairperson for this event was absent, but President Joanne Devine reported that the End-of-Year Picnic would take place on June 11, 2008 at “FROGBRIDGE” located in Millstone Township . Looking to leave about 1:15PM and return between 7:30PM and 8:00PM. Cost will be around $39/person, but everything is inclusive. Will need about 2 buses for transportation back and forth. Band Director Brian Maher will get a quote for the buses for next meeting. More information at next month's meeting.

NOMINATING COMMITTEE FOR EXECUTIVE BOARD 2008-2009: Nominating Committee member Dave Venanzi reported that the committee has a potential for 3 rd Vice President (PIT CREW). The 2^nd Vice President's position (FUNDRAISING) is still open. The rest of the open positions are potentially filled. They will continue their search and report back at next month's meeting, hopefully with successful results.

NEW BUSINESS

HHWBPC HANDBOOK: Joanne Devine reported that HHWBPC E-board members met on February 27, 2008 to discuss handbook changes. The board has made recommendations for changing. The revised handbook can be viewed on the HHWBPC website.

USSBA FEES: Joanne Devine reported that the principal of HHSW, Mr. Dave McWilliam will pay for next year's ('08-'09) entrance fees ($2875.00) into the USSBA from his budget. THANK YOU Mr. McWILLIAM!!!

ST. PATRICK'S DAY PARADE: Band Director Brian Maher reported that the HHSW Marching Band will participate in the annual St Patrick's Day Parade in Trenton, NJ on Saturday, March 8, 2008. The Band will play at the opening ceremonies and will be the first marching band to march in the Parade. Hair braiding takes place at 8:30AM. Everyone else reports at 9:00AM. Parade ceremonies start at 12:00 noon. Parent walkers and volunteers are needed. Please see Brian if you would like to volunteer.

EAT OUT AT CHICK-FIL-A: Joanne Devine reported that we (HHWBPC) will participate in a fundraiser on April 12, 2008 from 6:00AM until 10:00AM. It is a breakfast fundraiser. CHICK-FIL-A will donate 15% of all proceeds during that time, back to the HHWBPC. Please mark this day on your calendars and participate in this fundraiser if you can.

END-OF-YEAR AWARDS: Brian Maher reported that he has a date, time and place for the Fine Arts Awards Night. The Awards Night Program will be held on Thursday, June 5, 2008, beginning at 7:00PM in the HHSW auditorium. Please mark your calendars accordingly.

THANK YOU ACCOUNTANT'S GIFT: Joanne Devine reported that the accountant that we (HHWBPC) use has been providing free services for the last few years. She reported that the E-board voted to send him a VISA gift card in the amount of $100 in recognition of that service.

BAND DIRECTOR'S REPORT

Band Director Brian Maher distributed the latest band information to the group.

OPEN DISCUSSION

The next HHWBPC General meeting is for Monday, April 7, 2008 beginning at 7:00PM in the Band Room.

President Joanne Devine adjourned the meeting at 7:50PM.