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HAMILTON HIGH WEST BAND PARENTS CLUB
GENERAL MEETING MINUTES
AUGUST 6, 2007

President Jim Mandelko called the meeting to order at 6:16PM.

MINUTES

Frank Czepiga, Recording Secretary, provided copies of the meeting minutes from the July 9, 2007 meeting for review and comment. After a brief period for review, the minutes were voted to be accepted as presented.

 

BILLS AND CORRESPONDENCE

There were no correspondences to be read.

 

MEMBERSHIPS REPORT

1st Vice President in charge of membership, Joanne Devine, reported she had received membership dues for seven (7) new members for the upcoming school year as of July 7, 2007. Family membership dues are only $5/year.

 

FUNDRAISERS

2^nd Vice President in charge of Fundraising, Ms. Linda Giaquinto reported that we are in the midst of two fundraisers; flower bulbs and cookie dough. Both fundraisers end on Friday, September 7, 2007.

Rosa 's will donate 10% of all receipts to HHWBPC on the last Monday of each month. Linda Giaquinto reported that we “made” $100 in June and again in July. Next date for this fundraiser is August 27, 2007. Please support this “EASY” fundraiser.

Amy Collins reported that she has been in touch with Broad Street Carwash. This business has agreed to participate in a fundraiser for the Band. The Bad Front would sell tickets at $12 each for a carwash. These tickets would be good for a year from August 31, 2007. Tickets will be passed out on the 1 st day of Band Camp. Each Band Front member would realize a profit of $6 per ticket. This fundraiser stemmed from a deficit of funds for Band Front costumes that was expected from Wal Mart over the summer.

After an often-heated debate, it was voted on to provide the funds ($900) to purchase material for the Band Front costumes, and to modify the car wash fundraiser into an overall band club fundraiser.

 

UNFINISHED BUSINESS

Barbara Venanzi reported that she has sixteen (16) tickets for Trenton Thunder game scheduled for Saturday August 11, 2007 at 7:05pm. Cost of the ticket is $6. The Trenton Thunder, when we had a fundraiser on August 26, 2007 gave these tickets to the band.

Jo Ann Grace is the chairman for Band Camp this year. Volunteers are needed to help with the uniform distribution, water and field prep. Band Camp dates are August 8 and 9, 2007 and August 13 thru 17, 2007. Dress rehearsal begins at 3pm on August 17, 2007. Please see HHWBPC website for exact times on those dates. Sign-up sheets have been passed out. Please help out if you can. Volunteers are needed.

Regarding Band Camp, it was decided that the Band Parents Club would provide water and snacks each day of Band Camp, but provide lunch (HOAGIES) only on Friday August 17, 2007.

Jim Mandelko reported that 3 out of 4 props for this upcoming marching season are built. He stated that the 4 th panel should be completed by the end of the week. He thanked everyone that participated in building and painting these props.

 

NEW BUSINESS

It was brought up that Julie Romanski is a Notary Republic and was willing to notarize any document that the club needs to be. Linda Giaquinto make it known that she is also a Notary Republic . At the end of the meeting, Ms. Debbie Gladwell also volunteered in this capacity, since she is one also.

It was also discussed by Diane Mandelko the idea of providing a “buyout” in lieu of food donations for both “SEPTEMBERFEST” and “CALVALCADE”. It was suggested that a $5 donation for each event, per Band member, would cover the purchase cost of food for each event. After much discussion, Joanne Devine made a motion to raise the price to $10 for each event instead of $5. Linda Giaquinto seconded the motion.

Volunteers are also needed for field crew for next season to include each football game and each competition that we will participate in. Signup sheets are available.

 

BAND DIRECTOR'S CORNER

Band Director, Brian Maher, discussed rules and regulations for students to obey for Band Camp. He also passed out drills according to schedule. Students do not need to bring a notebook to Band Camp, but should be encouraged; it will become the drill book.

Band Director, Brian Maher also requested Email addresses for all Band members and their parent or guardians.

Brian Maher answered questions regarding Trophies for our competition. This year the HHWBPC will have to pay for trophies at our Cavalcade competition in October.

Band Director, Brian Maher asked the Band Parents Club to think about getting together a “PROP CREW”, consisting of student friends of Band members, i.e. boyfriend/girlfriend etc. “PROP CREW” members would have their own shirts and uniforms. More discussion needs to take place regarding this idea and can be discussed at Band Camp and with Principal Mr. Dave McWilliam, regarding any liability issues.

 

OPEN DISCUSSION

The next HHWBPC meeting is scheduled for Monday, September 10, 2007 in the Band Room at HHSW beginning at 6PM.

President Jim Mandelko adjourned the meeting at 7:35PM.