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HAMILTON HIGH WEST BAND PARENTS CLUB
GENERAL MEETING MINUTES
JULY 9, 2007

President Jim Mandelko called the meeting to order at 6:05PM.

MINUTES

Frank Czepiga, Recording Secretary, provided copies of the meeting minutes from the June 4, 2007 meeting for review and comment. After a brief period for review, the minutes were voted to be accepted as presented.

 

BILLS AND CORRESPONDENCE

There were no correspondences to be read.

Treasurer, Barbara Venanzi reported that this year's Web hosting fee has been paid, after our Webmaster, Guy DiDonato, brought up a question about the bill.

 

MEMBERSHIPS REPORT

1^st Vice President in charge of membership, Joanne Devine, reported she had received membership dues for six (6) new members for the upcoming school year. Family membership dues are only $5/year.

 

FUND RAISERS

2^nd Vice President in charge of Fundraising, Ms. Linda Giaquinto was absent and on vacation.

We are in the midst of a fundraiser at Rosa's Restaurant on South Broad Street. Rosa's will donate 10% of all receipts to HHWBPC on the last Monday of each month. There were no figures for the June fundraiser, because Ms. Linda Giaquinto was absent and on vacation. Next date for this fundraiser is July 31, 2007. Please support this “EASY” fundraiser.

Fundraising activities were discussed for the upcoming year. We are now in the fundraiser for flower bulbs. Tupperware and Cookie Dough fundraisers were mentioned. Also discussed was a Chick-Fillet car wash fundraiser. Even though this upcoming year is not a “trip” year, the HHWBPC would like to do two (2) fundraisers a month to build up both the student's and the parent's accounts. Does anyone have any ideas for fundraising? More information to follow at next month's meeting.

 

A discussion regarding the purchase of a new practice field PA system by Megavox, continued from last month. President Jim Mandelko reported that he found the product on an Internet site for $1395. After a period of discussion, it was voted to purchase this equipment for that price. Brian Maher stated we should have the equipment in time for Band Camp.

Barbara Venanzi reported that she has sixteen (16) tickets for a Trenton Thunder game scheduled for Saturday, August 11, 2007 at 7:05PM. Cost of the ticket is $6. The Trenton Thunder, when we had a fundraiser on April 26, 2007 gave these tickets to the Band.

Diane Mandelko reported that the HHSW Band/Fine Arts Picnic held on June 8, 2007 at the YMCA complex at Sawmill Road went well. A special “Thank you” to Danielle Ingeri and her staff of volunteers that contributed to making it a great event. If the picnic continues as the same location next year, Jo Ann Grace stated we should know when the lifeguards are on duty. There was some confusion on this aspect at the picnic.

Jo Ann Grace is the chairman for Band Camp this year. Volunteers are needed to help with uniform distribution, water and field prep. Band Camp dates are August 8 and 9, 2007 and August 13 thru 17, 2007. Dress rehearsal begins at 3PM on August 17, 2007. Please see HHWBPC web site for exact times on those dates. Signup sheets have been passed out. Please help out if you can. Volunteers are needed.

Regarding Band Camp, it was decided that the Band Parents Club would provide water and snacks each day of Band Camp, but provide lunch (HOAGIES) only on Friday, August 17, 2007.

It was agreed upon that the HHSW Marching Band WOULD NOT be available to perform at the Trenton Devils (formerly Trenton Titans) opening night ceremonies on Friday, October 19, 2007. There are too many conflicts occurring that weekend. Diane Mandelko will contact the Trenton Devils organization to re-schedule a performance for later on in the season.

Jim Mandelko reported that 3 out of 4 props, for this upcoming marching season, are built. Brian Maher has marked off the props as to what they should look like. Any volunteers willing to become a painter should see Jim Mandelko. We will be meeting on Wednesday and Thursday evenings at the Mandelko residence, to paint.

 

NEW BUSINESS

Diane Mandelko raised the issue of Notary Republic regarding the Band Parents Club. The Club, over the course of the school year needs documents to be notarized. In the past, it was a hit or miss situation. Dave Venanzi agreed to pursue obtaining a Notary Republic license to benefit the Band Parents Club.

It is not too early to start thinking about “SEPTEMBERFEST”, scheduled for September 9, 2007 and HHSW's “Cavalcade of Bands”, scheduled for October 6, 2007.

A donation sheet is going around asking for donations for both ‘‘SEPTEMBERFEST” and the “CAVALCADE of BANDS” events. Please see Diane Mandelko or call her if you can donate to these two events.

Volunteers are also needed for field crew for next season to include each football game and each competition that we will participate in. Signup sheets are available.

 

BAND DIRECTOR'S CORNER

President Jim Mandelko thanked Band Director, Brian Maher for putting together the June 30^th trip to Giant's Stadium. It was a great experience for both students and parents that attended the event.

Band Director, Brian Maher passed out an agenda for tonight's meeting

Brian Maher stated that an information mailer would be sent out in the next two (2) weeks. Forms will be included that need to be brought in on the 1 st day of Band Camp.

Band Camp fees were discussed. Cost this year is $65, a ten ($10) increase. Ad book fees were also discussed. Each student will be required to supply an ad for this year or pay a $35 buyout fee.

Drum Major Academy is scheduled for July 30-August 4, 2007, at West Chester University . Band Parents will provide transportation to and from West Chester University .

Regarding this year's show, it was decided that ONLY COLOR GUARD, PIT CREW and DRUM MAJORS would be in costume. All other members will march in their uniforms during competition events and football games.

Band Director, Brian Maher asked the Band Parents Club to think about getting together a “PROP CREW”, consisting of student friends of Band members, i.e. boyfriend/girlfriend etc. “Prop Crew” members would have their own shirts and uniforms. More discussion needs to take place regarding this idea and can be discussed at Band Camp and with Principal Mr. Dave McWilliam, regarding any liability issues.

Sometime in the spring, since this is a “non” trip year, think about “A Day in the Big Apple” 2008 Band Trip.

 

OPEN DISCUSSION

The next HHWBPC meeting is scheduled for Monday, August 6, 2007 in the Band Room at HHSW beginning at 6PM.

 

President Jim Mandelko adjourned the meeting at 7:58PM.