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HAMILTON HIGH WEST BAND PARENTS CLUB
GENERAL MEETING MINUTES
June 4, 2007

President Diane Mandelko called the meeting to order at 6:02PM.

MINUTES

Frank Czepiga, Recording Secretary, provided copies of the meeting minutes from the May 7, 2007 meeting for review and comment. After a brief period for review, the minutes were voted to be accepted as presented.

CORRESPONDENCE

Kristine Plumstead, read two letters from Walt Disney World, thanking the HHSW Marching Band for participating in their music workshop and their Disney Magic Music Days program. Kristine also read a letter from Greater Mercer RideProvide, soliciting volunteer drivers for senior citizens.

MEMBERSHIPS REPORT

No report.

FUND RAISERS

Diane Mandelko reported that the HHWBPC “made” $100 from the Monday night “fundraiser” at Rosa's Restaurant on South Broad Street on April 30, 2007. Rosa 's will donate 10% of all receipts to HHWBPC on the last Monday of each month. There were no figures for the May fundraiser, due to the fact it fell on Memorial Day, a holiday. Next date for this fundraiser is June 25, 2007. Please support this “EASY” fundraiser.

Treasurer, Barbara Venanzi reported that the GIFT AUCTION fundraiser on April 20, 2007 grossed $4990.75, minus expenses of $1,247.65, netted a profit for the HHWBPC of $3,743.12. Diane Mandelko thanked Danielle Ingeri for a great job of coordinating and running this fundraiser. Danielle also thanked all the Band parents who volunteered at this event.

The Trenton Thunder fundraiser only netted a profit from the Super 50/50 of $92 on THURSDAY, APRIL 26, 2007. It was a very cold day for a baseball game and attendance was low. The Trenton Thunder gave the HHWBPC sixteen (16) tickets for a August 11, 2007 game as a consolation. Is anyone interested?

Danielle Crammer was the winner of the SUPER 50/50 drawing held at the Spring CONCERT on May 30, 2007.

UNFINISHED BUSINESS

Diane Mandelko announced that the HHWBPC had awarded four (4) scholarships to deserving senior Band members at the HHWBPC awards night on May 24, 2007.

Barbara Venanzi reported she received a bill for $179.49 for Sousa Awards. A motion was made by Frank Czepiga and seconded by Bob Giaquinto to pay this bill. Jim Mandelko also requested that the HHWBPC purchase a pallet of water from Lowe's for the upcoming Band Season.

Brian Maher reported that all HHSW Marching Band members must turn in their marching uniforms, dry-cleaned with tag, no later than Wednesday, June 6, 2007.

Kristine Plumstead reported that the Disney DVD's would take about 6-8 weeks before they come in. Anyone who ordered them will be notified over the summer when to pick them up.

The HHSW Band Picnic will be held on June 8, 2007 at the YMCA complex at Sawmill Road from 6:00PM to 11:00PM. The Band Picnic has been changed to a Fine Arts Picnic this year because the Orchestra and Coral groups have been also invited. Cost per person is $25. This year's theme is a “HAWAIIAN LUAU”. There are approximately 177 students and 12 adults signed up to attend. Volunteers are needed.

NEW BUSINESS

After her “Thank-You” speech, Diane Mandelko turned over the gavel to her husband, Jim Mandelko, the incoming President of the HHWBPC for 2007-2008. Jim then introduced the other members of the Executive Board for 2007-2008. The 2007-2008 HHWBPC Executive Board is:

President: Jim Mandelko

1 st . Vice-President: Joanne Devine

2 nd .Vice- President: Linda Giaquinto

3 rd . Vice- President: Steve Mundt

Treasurer: Barbara Venanzi

Recording Secretary: Frank Czepiga

Corresponding Secretary: Joyce Gallo

Sergeant-at-Arms: Lou Crammer

Anyone wishing to pay his or her 2007-2008 membership dues please see Joanne Devine at the end of the meeting. Family membership is $5.

Fundraising activities were discussed for the upcoming year. We are now in the fundraiser for flower bulbs. Tupperware and Cookie Dough fundraisers were mentioned. Also discussed was a Chick-Fillet car wash fundraiser. Even though this upcoming year is not a “trip” year, the HHWBPC would like to do two (2) fundraisers a month to build up both the student's and the parent's accounts. Does anyone have any ideas for fundraising? More information to follow at next month's meeting.

Frank Czepiga mentioned that we (HHWBPC) should look to selling “Hoodies” with just the word “WEST” on them in Black at all fall football games and at the Band competition events

More information at next month's meeting.

It is not too early to start thinking about "SEPTEMBERFEST", scheduled for September 9, 2007 and HHSW's “Cavalcade of Bands” , scheduled for October 6, 2007.

Joanne Grace has agreed to chair Band Camp this year. Volunteers are needed to help with uniform distribution, water and field prep. Band Camp dates are August 8 and 9, 2007 and August 13 thru 17, 2007 . Dress rehearsal begins at 3PM on August 17, 2007 . Please see HHWBPC web site for exact times on those dates.

Volunteers are needed over the summer to help construct props for next season's band performances. Signup sheets are available.

Volunteers are also needed for field crew for next season to include each football game and each competition that we will participate in. Signup sheets are available.

It was announced that the Trenton Devils (formerly Trenton Titans) would like the HHSW Marching Band perform at their opening night ceremonies on Friday, October 19, 2007. It was brought to the attention of the group that the date was the day before PSAT exams and we have a busy weekend schedule for football games and marching events. More information at next month's meeting.

BAND DIRECTOR'S CORNER

This is a new entry in HHWBPC meeting minutes. This area of the minutes will be dedicated to Marching Band information exclusively. Band Director, Brian Maher passed out literature for the upcoming marching season, to include the summer season. Please read this literature and visit the website for more information.

Brian also spoke about the upcoming June 30 th event at Giant Stadium. Cost is $20/person. Parents are invited to attend.

One issue that was discussed was replacing the practice field sound system. He suggested that we replace it with a new system in time for marching season. Unfortunately the price to replace is $1795. Old system is beyond repair and company went out of business. After some discussion, it was agreed to vote on this expense at the July 2007 meeting. We still have time to purchase by marching season.

A motion was made to provide upfront money to purchase materials for props to be built for this year's upcoming marching season. After discussion, $2000 was allocated towards that project.

OPEN DISCUSSION

The next HHWBPC meeting is scheduled for Monday, July 9, 2007 in the Band Room at HHSW beginning at 6PM.

New President Jim Mandelko adjourned the meeting at 8:40PM.